Coffee Catering in Kansas City, Missouri
Espresso carts and trained baristas for Kansas City offices, conventions, and events. Three carts, 200+ events served, and a quote within 60 minutes.
380+ five-star reviews · 200+ events served · 3 espresso carts · 5+ years in Kansas City
Phase 2 Coffee Co. provides coffee catering in Kansas City for corporate events, conventions, weddings, and brand activations. We bring the espresso cart, the baristas, and the equipment. We serve made-to-order drinks, then break everything down when the event ends.
You deal with one contact and one quote, and our team arrives early so the line is open before your first guest walks in.
Coffee catering for Kansas City offices, conventions, and events
Most of our coffee catering is for businesses, and every event type gets a different setup.
- Corporate events. All-hands meetings, quarterly kickoffs, client entertaining, and employee appreciation days. See our corporate coffee catering page.
- Conventions and conferences. Phase 2 is an approved vendor at the Kansas City Convention Center. We've served multiple conventions there, from morning sessions to expo floors.
- Concerts and venues. We serve artists, touring crews, and venue staff at T-Mobile Center. Recent shows include Benson Boone, Katy Perry, Riley Green, Kelsea Ballerini, and Zach Bryan.
- Brand activations. Custom-wrapped carts, branded cups, and your logo printed on the latte foam. See brand activation coffee carts.
- Weddings. Espresso bars for receptions and late-night coffee service. See our wedding coffee bar page.
What's included with Phase 2 coffee catering
Our coffee catering services include the cart, the team, and the cleanup in one price.
- A full espresso cart (one, two, or three carts depending on headcount)
- Trained baristas who run the line from start to finish
- Lattes, cappuccinos, americanos, mochas, chai lattes, and hot chocolate, made to order
- Locally roasted single-origin beans, with whole and oat milk in every package
- Syrups: vanilla, mocha, and a rotating seasonal specialty syrup
- Cups, lids, sleeves, setup, service, and breakdown
- Optional branding: cart wraps, printed cups, and logo latte art
Each cart serves 50–60 guests per hour. Three carts serve 180 guests per hour.
Mobile coffee catering: how setup works
- Request a quote. Send your date, guest count, and location. We reply within 60 minutes.
- We plan the load-in. We confirm your dock, freight elevator, or garage entrance ahead of time.
- We arrive early. Setup takes about an hour, so service starts on time.
- We serve. Our baristas run the line while you run your event.
- We break down. We leave the space the way we found it.
Where we cater in Kansas City
We cater across Kansas City, with downtown as our busiest area. That includes the Crossroads, Power & Light, Crown Center, River Market, West Bottoms, Westport, Midtown, and the Country Club Plaza. We also serve venues like the Convention Center and T-Mobile Center.
Downtown construction changes access often, so we build in extra drive time and confirm your entrance the week before.
We also cater in North Kansas City, Kansas City, KS, Overland Park, and Lee's Summit.
Coffee catering prices in Kansas City
Most coffee catering events in Kansas City run $1,300–$2,500. Price depends on guest count, hours of service, and branding. Every coffee cart catering quote includes the cart, baristas, equipment, setup, service, and breakdown.
Why Kansas City companies book us again
Bringing an outside vendor into your office is a risk. You don't know if they'll arrive on time, stay in touch, or leave the space clean.
Lockton, JE Dunn, Polsinelli, NAIC, and Visit KC keep booking Phase 2 because we handle every detail. One point of contact confirms the plan by email. Our team arrives on time, sets up, runs the line, and tears down.
- Polsinelli
- NAIC
Kansas City Coffee Catering FAQ
Do you provide coffee catering outside downtown Kansas City?
Yes. Downtown is our busiest area, but Phase 2 caters across the metro. That includes Westport, the Plaza, North Kansas City, Kansas City, KS, Overland Park, and Lee's Summit. Three carts let us cover both sides of the state line on the same day.
How much does coffee catering cost in Kansas City?
Most Phase 2 coffee catering events run $1,300–$2,500, based on guest count, hours of service, and branding. The quote includes the cart, baristas, equipment, setup, service, and breakdown.
How many guests can one coffee cart serve?
Each Phase 2 cart serves 50–60 guests per hour. For larger Kansas City events, we bring two or three carts; three carts serve 180 guests per hour.
How far in advance should we book coffee catering?
Many Kansas City clients book two to four weeks out, and we can often fit shorter notice. For conventions and for March and October, book as early as you can.
What's the difference between a coffee cart and coffee catering?
A coffee cart is the equipment. Coffee catering is the full service. Phase 2 brings the cart, baristas, drinks, setup, and breakdown.
What drinks do you serve?
Lattes, cappuccinos, americanos, mochas, chai lattes, and hot chocolate, made to order with locally roasted single-origin beans. Every package includes vanilla and mocha syrups plus a rotating seasonal specialty syrup, with whole and oat milk.
Can you set up in a building with no loading dock?
Yes. We've loaded carts through freight entrances, parking garages, and street-level zones all over downtown Kansas City. We confirm your entrance the week before the event.
Can you brand the cart with our company logo?
Yes. We offer custom cart wraps, printed cups, and your logo printed on the latte foam.
Do you bring the baristas?
Yes. Every Phase 2 coffee catering booking includes trained baristas who set up, serve, and break down. Your staff doesn't need to do anything.
How quickly do you respond to quote requests?
Within 60 minutes. Send your date, guest count, and location through the quote form or call (816) 300-1577.
Are you an approved vendor at the Kansas City Convention Center?
Yes. Phase 2 is an approved vendor at the Kansas City Convention Center. We've served multiple conventions there, from morning sessions to expo floors.
Book coffee catering in Kansas City
Send your date and guest count for a custom quote within 60 minutes. March and October fill fastest, so book early.